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CONFERENCE

DESK

Conferences||Creatives||Campaigns
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Our clients

Do you have a project opportunity, or are you just a looking to get creative solutions?

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PRE CONFERENCE SECRETARIAT

CONFERENCE IDENTITY CREATION

  • Logo design
  • Ideation for theme, tagline, etc

CONFERENCE IDENTITY CREATION

  • Layout designing and up-gradation
  • Regular updates
  • SEO upgradation
  • Content curation and management

REGISTRATION MANAGEMENT

  • Online, offline registration monitoring
  • Dedicated international payment gateway integration
  • Delegate communication and assistance
  • Database management

CONFERENCE PROMOTION

  • E-mail campaign
  • WhatsApp and SMS blast, PPS preparation
  • Public awareness activity
  • Social media (facebook, insta, twitter) promotion

CONFERENCE COLLATERALS

Concept|Content Curation|Designing|Procurement

  • Information brochures
  • Trade brochure
  • Abstract book, souvenir
  • Programme booklet
  • Newsletter
  • Flyers, pamphlets, posters

ACCOMMODATION MANAGEMENT

  • Negotiation with hotels, contract finalization
  • Online realtime room booking management
  • Delegate communication and assistance
  • Streamline reservation & room blocking process 
  • Rooming list management

VENDOR MANAGEMENT

  • Vendor selection
  • Negotiation for the best rate
  • Follow up till the final execution and procurement

SCIENTIFIC PROGRAMME

  • Planning and managing sc programme
  • Programme software support for faculty correspondences (e-mail, sms)

ABSTRACT MANAGEMENT

  • Software support
  • Online submission, portal for blinded review and scoring
  • Correspondences with submitters / presenters
  • Individual Reviewer’s Login
  • Automated merit list

SPONSORSHIP MANAGEMENT

  • Sponsor communication, Contract finalization
  • Trade area layout preparation
  • Road permits, security gate pass
  • Payment follow-up and collection

ABSTRACT MANAGEMENT

Concept|Designing |Procurement

  • Conference kit
  • Faculty memento
  • Delegate gift
  • Medal, trophy, plaque, etc.

HOSPITALITY MANAGEMENT

  • Communication with faculty, delegates
  • Airport helpdesk
  • Airport pick-up, drop-off
  • Ground transfer management, Car / Bus arrangement
  • Foreign remittance, currency conversion
  • CHECK-IN ASSISTANCE Early check-in and late check-out
  • INCENTIVE TOURSLocal sightseeing, customized itinerary, guided tours, entire transportation arrangement

BANQUET MANAGEMENT

  • Ambience planning and designing
  • AV, sounds and light management
  • F & B area management
  • Videography arrangement
  • Artist finalizing and coordination
  • CLEARANCE ASSISTANCE
    Nodal Ministry, MEA, MHA, State
    Government, ITPO, PPL, IPRS, NOVEX,
    Excise, Police, Fire, etc.
SPOTLESS SPOT MANAGEMENT

VENUE SET-UP & MANAGEMENT

  • Planning and layout, ambience creation
  • Branding – concept, designing, installation
  • AC hangar set-up
  • AV and other digital set-up for scientific halls, registration area and others
  • Set-up of spouse lounge, cafeteria, venue mart, chemical washroom, etc.
  • Security, housekeeping, on-site manpower arrangement
  • Photography and videography
  • Scientific halls management

ON-SITE REGISTRATION MANAGEMENT

  • Bar-coded registration ID card
  • BAR-COADED TRACKING for
    Kit and gift delivery
    Hall entry validation
    Lunch, dinner entry validation
    Certificate distribution

EXHIBITION MANAGEMENT

  • Stall installation, space allocation
  • Exhibition area management
  • Response management with exhibitors
  • Exhibitor registration assistance
POST CONFERENCE MANAGEMENT

Post-conference website management

  • Thank You Mailers

Feedback from participants

Certificate e-mailing

Video and photographs edit

Follow-up for pending funds

Reimbursement

Final accounting

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